Using Thats Kind of You in the Workplace: Politeness and Context

Introduction

In the professional world, the way we acknowledge our colleagues and superiors can often say as much about us as it does about the actions they take. Phrases such as 'That's kind of you' hold a unique place in workplace communication. This article explores whether this phrase is appropriate to use when acknowledging a boss's kindness or contribution, considering factors like tone, context, cultural norms, and personal relationships.

Understanding the Phrase 'That's Kind of You'

The phrase 'That's kind of you' is a relatively informal way of expressing gratitude. While it is not the most formal expression of thanks, it conveys appreciation in a casual manner. When addressing a boss, adding titles like 'Sir' or 'Madam' can enhance formality.

For example, saying 'That's extremely kind of you, Sir' might be a better choice if you are in a more formal setting or in a culture that values such formality. However, 'That's kind of you, Sir' can also be perfectly acceptable, especially in a more casual or friendly work environment.

Context and Tone

The appropriateness of the phrase 'That's kind of you' largely hinges on the context and the tone of the delivery. If the boss has genuinely done something thoughtful or helpful, a simple acknowledgment can be both positive and professional.

For instance, if a boss offers you a raise or a promotion, saying 'That's kind of you' can be an appropriate response. However, if the boss does something purely personal, like bringing in donuts or doing a favor, the phrase might work informally. Importantly, the phrase itself is not inherently rude; it is the context and the tone that can alter its meaning.

Formal versus Informal Contexts

In a formal workplace or in a context where higher levels of formality are expected, using 'That's kind of you' might be perceived as somewhat rude or insufficiently polite. In such situations, opting for more formal expressions of gratitude is advisable. Some appropriate alternatives include:

These phrases convey similar levels of appreciation but with a higher degree of formality.

Relationship with the Boss

The strength of your relationship with the boss also plays a significant role in determining the appropriateness of using 'That's kind of you.' If you have a good rapport and a friendly, informal relationship with your boss, a more casual response is likely more appropriate. For instance, saying 'That's kind of you, Sir' in such a context would be seen as friendly and genuine.

However, if the relationship is more formal or hierarchical, a more polite and formal response might be more suitable. For example, if the boss just gave you a bonus or a challenging assignment, a response like 'That's extremely kind of you, Sir' might be more appropriate, as it conveys the same appreciation while maintaining a higher level of formality.

Conclusion

The phrase 'That's kind of you' can be a useful and common way to express gratitude in the workplace. However, its appropriateness depends significantly on context, tone, and the nature of your relationship with the boss. Whether you use a more formality-laden or casual version of the phrase, always ensure your delivery is sincere and mindful of the professional dynamics at play.