Understanding Consensus and Unanimous Votes in Meetings: A Guide to Roberts Rules of Order

At first glance, the concepts of consensus votes and unanimous votes might seem interchangeable. However, understanding the distinctions between these voting methods is crucial for effective meeting management, especially when adhering to the guidelines outlined in Roberts Rules of Order.

What are Consensus Votes?

Contrary to popular belief, consensus votes do not exist in the traditional sense of voting as defined by the rules of order. A motion is considered to pass by consensus when the chairman or leader announces, 'Without objection, the motion passes.' This implies that there is general agreement among all members present, and no one specifically disagrees with the motion.

Consensus in Action

Here's how it works in practice: During a meeting, a member proposes a motion, and after discussion and debate, the group reaches a consensus. The chairman then asks, 'Is there any objection to the motion?' If no one objects, the chairman can declare, 'Without objection, the motion is agreed upon and passes.' No vote is necessary in this scenario.

Consensus is not about a formal tally. It is more about the spirit of agreement and the collective belief that the motion is the right thing to do. However, it is important to note that instances of consensus and the leader's discretion in declaring a motion passed without objection are based on the actual conditions and circumstances of the meeting.

When Does a Vote Become Necessity?

Unfortunately, not all decisions can be made quickly or easily through consensus. Certain motions require an explicit vote to ensure that the group has formally registered its agreement or disagreement. This is where the unanimous vote comes into play.

What is a Unanimous Vote?

A unanimous vote is a type of vote where every member present and participating in the vote casts a vote in favor of the motion. Conversely, it can also be defined as a vote where no one votes against the motion. In other words, unanimous agreement is achieved when everyone votes 'aye' or when no one votes 'nay'.

In such a vote, the chairman will typically say, 'Is there any opposition to the motion?' If no one opposes, the chairman will then call for a second to the motion, a roll call, or a voice vote to ensure that everyone present has agreed to the motion.

The Process of a Unanimous Vote

The process of a unanimous vote can vary depending on the type of vote called for:

Roll Call Vote: The chairman will call out the names of the members present and ask each one to report whether they are in favor of the motion. This ensures that every member's vote is recorded. Voice Vote: Members are asked to shout 'aye' or 'nay,' and the chairman determines the outcome based on the volume and clarity of the responses. This is a quick and informal method. Second Vote: This is used after a first round of voting to confirm the outcome when there is doubt or if a close vote is anticipated.

Conclusion and Final Thoughts

Both consensus and unanimous votes are integral parts of effective meeting management, as described in the Roberts Rules of Order. While consensus is a more informal and less structured way of agreeing on motions, a unanimous vote ensures that all members agree on the results formally. Understanding the proper use of these voting methods can enhance the efficiency and effectiveness of any group meeting.

For those looking to delve deeper into the intricacies of meeting procedures and voting methodologies, Roberts Rules of Order offers invaluable guidance. Whether you are a seasoned meeting leader or a new member, mastering the right approach to consensus and unanimous votes can significantly impact the success of your meetings.