The Best Approach to Announce Your Resignation Post a Short Break to Your Boss

When you decide to resign after a short break, choosing the right approach to communicate with your boss is crucial to maintain a positive professional relationship. Here are some guidelines to ensure your departure is well-managed and leaves a good impression.

Opt for Written Notice

The best option is to provide written notice, which is particularly standard in the US, where employees typically give a two-week notice. Clearly state your last working day, and make sure you have a copy of the notice. If you send the notification via email, use a personal account or send a copy to yourself for safekeeping. Verbal notice is also acceptable in many situations, but provide a signed and dated version to your boss to have a written record.

Be Positive and Keep it Professional

Keep your message positive and professional. Acknowledge your boss and express your best wishes for their future endeavors. This is a written notice, so it's important to maintain a cordial and constructive tone. Remember, your departure should not damage your professional bond. If you choose to send an email, use a professional tone and avoid any negative or angry language.

Be Prepared to Hand Over Documentation

Ensure you have completed all necessary handovers and provided all necessary documentation. If your boss needs to retain a copy of your notice, hand over a signed copy in person. While it's not always necessary, it shows your commitment to ending your tenure on the best possible note.

Be Honest, but Keep It Professional

If you have a reason for resigning, be honest about it. However, you don't need to divulge every personal detail unless absolutely necessary. Avoiding a negative or damaging explanation is crucial. You can say you have been offered an interesting position or provide a generic personal reason for your decision. While honesty is important, it's also wise to maintain a positive image.

Deadlines and Appropriate Time for Replacement

End your message by confirming your departure date and reiterating the importance of the notice period. Mention that you are providing a two-week notice, and thank your employer for the opportunity to work there. Be concise and business-like, ending with a professional closing remark.

Sample Letter of Resignation

Below is a sample resignation letter that balances professionalism and brevity:

December 1, 2023
Dear [Boss's Name],

Effective December 15, 2023, I am resigning my position at [Company Name]. Please consider this as my formal two-week notice.

Thank you for the opportunity to work here.

Sincerely,

[Your Name]

Note: Always ensure that the leave of absence is explained transparently, and if needed, provide a brief and impersonal explanation for your resignation.

Summary: By choosing the right approach and keeping your message concise, professional, and positive, you can ensure that your departure is handled with grace and positivity, contributing to a healthy professional relationship even in the face of change.