Should Your Cover Letter and Resume Be Separate Files or Combined?

When submitting your application for a job, deciding whether to attach your cover letter and resume as separate files or combined into one is an important decision. This choice can significantly impact how your application is received and processed by hiring managers.

Why Combined Files May Not Be Ideal

It is generally advised to keep your cover letter and resume as separate files rather than one combined document. Here are the reasons why:

Ease of Review: Separating the two documents makes it easier for hiring managers to review and forward your documents. They can easily navigate the individual files, which can help improve the chances of your application making it through the initial screening process.No Need to Dig Through: If the hiring manager only needs one of the documents, such as your resume, they won’t have to dig through a combined file to find it. This saves them time and minimizes the risk of missing important information.Professionalism: Naming your files clearly shows professionalism and helps you stand out. For example, using names like "Smith_Cover_Letter.pdf" and "Smith_Resume.pdf" can be very helpful.

Conventional Wisdom: Separate Files for Clarity

The conventional advice is to keep your cover letter and resume as separate documents. This approach helps ensure clarity and makes it easier for recruiters to navigate your application materials. Each document should be designed to work independently but together they should form a cohesive and compelling narrative of your qualifications.

Independent Review: Submitting the cover letter and CV as separate documents allows each to be reviewed independently. This ensures that each piece of your application is given the attention it deserves.Clarity: By keeping them separate, each document can be optimized to highlight the different aspects of your application. Your cover letter should be concise and compelling, while your resume should be detailed and informative.

Exceptions: Single File for Convenience

There are situations where submitting your cover letter and resume as a single PDF might be more convenient for the reviewer. This is particularly relevant for internship applications or when the application instructions specify a combined file. Here are the considerations:

Application Instructions: Follow the application instructions closely. If the instructions state to submit a single document, it is best to comply.Organization: Ensure that the PDF is well-organized and the documents are clearly labeled. This helps the reviewer easily navigate through the combined file.

Tips for a Successful Submission

No matter which format you choose, there are some key factors to keep in mind to ensure your application stands out:

Professional Naming: Use clear and professional names for your files, such as "Smith_Cover_Letter.pdf" and "Smith_Resume.pdf".Clarity in the Email: Your cover letter introduces your resume. Ensure that the body of your email is a concise cover letter introducing the attached resume.Logical Flow: If combined, place the cover letter before the resume in the document. This ensures that the narrative flows smoothly, starting with the introduction and then detailing your qualifications.

Conclusion

While there are exceptions, it is generally recommended to keep your cover letter and resume as separate files. This approach provides clarity, saves time for hiring managers, and shows professionalism. However, always check the specific application instructions to ensure you are meeting the requirements. By following these guidelines, you can improve the chances of your application standing out and being considered for the position.