How to Request an ATM Card for an Employee at the Bank

When managing payroll, ensuring your employees have access to their salary payments is a crucial step. One common requirement is to provide an ATM card for an employee to easily access their direct deposit. Here’s a guide on how to go about requesting an ATM card through your bank and important considerations to keep in mind.

Writing an Effective Request Email

To formally request an ATM card for an employee, drafting a professional email is essential. Below is a sample template you can use as a starting point:

Subject: Request for Employee ATM Card

Email:

Dear [Bank Representative],

I am writing to request an ATM card for one of our employees, [Employee Name], to facilitate the direct deposit of her monthly salary. [Employee Name] has been with our company for [X] years and we would like to set up an ATM card for her to easily access her salary payments.

The details are as follows:

Employee Name: [Employee Name] Employee ID: [Employee ID] Salary Deposit Account Number: [Account Number]

Could you please process this request and send the ATM card to our office at the address below? We would greatly appreciate your assistance in this matter.

Thank you for your time and consideration.

Best regards,

[Your Name]
[Your Title]
[Company Name]
[Company Address]

This email ensures that the key points are hit: it identifies the employee, provides their account details, requests the ATM card, and includes your contact information.

Considerations Before Requesting an ATM Card

There are several factors to consider before requesting an ATM card for an employee, including whether opening a new bank account is the best option.

If you would like your employee to have a plastic card: It may be safer to have the employee open their own account at the bank. They can then request a debit/ATM card through the bank. This is your safest bet.

Giving the ATM card attached to your business account: This could be a bad idea. The bank will only issue an ATM card if you add the employee as a signer to your account. If this is not possible, you may need to consider other options.

Opening a new account for the employee: If you want the bank to open an account for direct deposit, you should check if the employee has a good credit history. If not, they may not be given an account. A good relationship with the bank manager could help, but it’s best to check with your payroll company first.

Alternatively, many payroll companies offer direct payments via card products, which can be a safer and more direct solution.

Conclusion

Requesting an ATM card for an employee requires proper planning and communication with the bank. Ensure you follow the correct procedures and consider alternatives to fully safeguard the interests and needs of your employee.