Navigating Your Career as an Event Coordinator: From Small-Scale to Major Events

Transitioning from a wedding planner to a conference and event coordinator can seem like a significant leap, especially if your experience has been mainly with smaller events. However, with the right approach and strategic steps, you can make this transition successfully. In this article, we will explore the factors that might influence a hotel's decision to hire you and provide actionable advice to enhance your chances of landing a top coordinator role.

Factors Influencing a Hotel’s Decision to Hire You

While your experience in assisting with day-of coordination and organizing small-scale special events is a valuable asset, it’s important to consider the scale of events the hotel usually handles. If your experience aligns closely with what the hotel requires, you are more likely to be considered. However, if the hotel primarily hosts large-scale events such as conferences or receptions, they may prefer someone with more extensive experience in managing such events.

One possible path forward is to take on smaller events with a hotel to gain valuable experience. This can help you build a solid portfolio and reputation. Additionally, your small-scale event experience can be a stepping stone to learning the in-house processes and strategies used by larger establishments. Over time, this could lead to a promotion to a top coordinator position within that hotel or another similar institution.

Alternative Pathways to Becoming an Event Coordinator

Another approach is to leverage your existing relationships with hotels and hotels themselves to form a strong professional network. As an experienced event architect, producer, and organizer, you have a broad network of contacts in the hospitality industry. This network can be invaluable in securing a top event coordinator position.

Consider the following strategies:

Networking: Attend industry events, conferences, and webinars to connect with key players in the event management industry. This can help you build a strong professional network and stay informed about job openings. Building a Portfolio: Document all the events you have organized, including photos, testimonials, and feedback from clients. This portfolio can be a powerful tool in showcasing your skills and experience to potential employers. Client Testimonials: Collect positive feedback from your clients, especially those from the hospitality sector. These testimonials can serve as strong endorsements and help you stand out to potential employers. Referrals: Leverage your existing relationships to get referrals from hotels or fellow industry professionals who can recommend you to their contacts.

Freelancing and Preference Vendors

If you find it challenging to secure a full-time position, consider freelancing or acting as a preferred vendor for hotels. This allows you to maintain control over your projects and build a reputation as a reliable and skilled event coordinator. By working with hotels through these avenues, you can gradually develop a track record that may eventually lead to a full-time coordination role.

Some hotels have in-house staff but also rely on preferred vendors for specific events. Utilize this information to position yourself as a go-to choice for clients. Many hotels work with preferred vendors to manage "problem clients" to ensure the event goes smoothly. Use this information to your advantage by demonstrating your ability to handle difficult situations and deliver exceptional results.

Overall, transitioning from a wedding planner to a conference and event coordinator is possible with the right strategy and approach. By starting small, building a strong network, and demonstrating your ability to handle a variety of event types, you can increase your chances of landing a top coordinator position.