Is it Normal to Send a Thank You Email After a Job Interview?

It is both normal and expected to send a thank you email after a job interview. Many online resources and job search books provide examples and guidelines for crafting the perfect thank you email. However, sending such a message is just the first step; it should be meaningful and specific, reflecting your fit for the organization and the role.

Why a Thank You Email is Important

A thank you email is a professional courtesy that reinforces your interest in the position and helps you stand out among other candidates. You can use this opportunity to express your appreciation for the interviewer's time and mention any key points from the discussion that resonate with you. Additionally, it serves as a reminder of your qualifications and aspirations for the role.

Make Your Thank You Email Meaningful

When composing your thank you email, include specific details that highlight why you are a good fit for the organization. Instead of simply thanking the interviewer, provide them with examples from the interview that reinforce your qualifications and enthusiasm for the position. This shows that you have listened attentively and have a genuine interest in the role.

It's also important to reaffirm key points from the interview. Let the interviewer know what steps will come next and approximate timing for follow-up. This may include mentioning when you expect to hear back from them or when you would be available for a follow-up meeting.

Finding the Right Time to Follow Up

One of the common pitfalls for job seekers is failing to secure a follow-up date with the interviewer. Many candidates feel intimidated about contacting the interviewer to inquire about the status of their application. However, this is a crucial step in the hiring process. The interviewer may have set a vague timeframe for their decision, such as "in 2-3 days," "next week," or "in a few weeks."

Instead of waiting anxiously for a response, which could lead to unnecessary stress and uncertainty, proactively reach out to the interviewer. Acknowledge the timeline they have provided and emphasize that you are actively seeking opportunities and need to manage your efforts to keep on top of them. Request permission to follow up at a specific date and suggested time, such as 1-2 days after their initial timeframe.

Email Communication Best Practices

Email is generally more efficient than a physical thank you note during the job search process. While a handwritten note can be meaningful, it is less common and may come across as too formal. A polite follow-up email is a professional and effective way to show your interest in the position.

Example of a follow-up email:

Persuasive opening: "I wanted to express my gratitude for the opportunity to interview with [Company Name] today. It was wonderful to meet you and learn more about [Role]." Reaffirm your interest: "I am very excited about the possibility of joining your team. During our discussion, I was particularly impressed by [specific point from the interview]." Follow-up request: "Given your timeframe for reviewing applications, I wanted to kindly ask if you could provide me with an update by [specific date and time]." Closing: "I look forward to your reply and to the opportunity to move forward with the application process."

Country-Specific Considerations

While the advice provided here is generally applicable, cultural norms may vary across different countries. In some regions, a handwritten thank you note may still be more appropriate, depending on professional expectations. It's always a good idea to research and understand local customs when conducting job interviews.

In conclusion, sending a thank you email after a job interview is a crucial part of the process. By making your email meaningful and securing a follow-up date, you demonstrate your professionalism and commitment to the position. Keep these tips in mind to enhance your job search and improve your chances of securing the offer you desire.