How to Obtain and Print a W-2 Form if Your Old Employer Doesn’t Provide One

If you haven't received your W-2 form from your old employer, this guide will help you obtain and print it. Here are the steps to follow:

Contact Your Employer

The first step is to contact your former employer’s HR or payroll department. They may have a copy of your W-2 form that they can provide you with or they may resend it to you. If you reach out to them through the phone or by email, be sure to mention the potential consequences of not receiving a W-2 for tax purposes.

Use the IRS Website

If you are unable to contact your employer, the Internal Revenue Service (IRS) offers several online resources to help you obtain a copy of your W-2 form. You can visit the IRS website and use the Get Transcript tool to access your tax documents, which may include your W-2 information. Follow the instructions carefully to download or view the necessary documents.

Check Your Email

Some employers provide their W-2 forms electronically. Check your email, including spam/junk folders, for any communications regarding your W-2 form. Sometimes, your employer may have sent an email or link to download the form.

Form 4852: A Substitute for W-2

If you still cannot obtain a W-2 form, you can use Form 4852, Substitute for Form W-2, to file your taxes. This form will allow you to provide an estimate of your wages and taxes withheld based on your pay stubs. Be as accurate as possible, as this information is crucial for your tax return.

Tax Software Guidance

Many tax preparation software programs also offer guidance on what to do if you haven’t received your W-2 form. These software tools can help you navigate the process of filing your taxes without missing any critical information.

Printing Your W-2 Form

After you obtain a copy of your W-2 form, you can print it by following these steps:

Open the Document: If you received the W-2 electronically, download it to your computer. Print: Open the document and select the print option. Ensure your printer settings are correct, such as the correct paper size and orientation.

Additional Tips

Deadline: Employers are required to send W-2 forms by January 31st of each year. If this date has passed and you haven’t received your W-2, you have the right to ask for a copy. Follow up by phone or email within a week to ensure you receive the necessary documents.

Keep Records: Always keep copies of your W-2 forms for your records. These documents are important for filing your taxes and verifying your earnings and tax withholdings.

By following these steps, you should be able to obtain and print your W-2 form, ensuring you meet all tax requirements.