How to Efficiently Hire with HR Information Systems (HRIS): Streamlining Applying and Sorting Applications

Imagine you are an HR specialist tasked with hiring five vacant positions. You’ve received a voluminous amount of application forms via the internet. How can an HR Information System (HRIS) help you sort through these documents and find the right candidates? In this article, we will explore the key benefits of using an HRIS and provide practical tips on effectively managing and sorting applicant data.

Introduction to HR Information Systems (HRIS)

HR Information Systems (HRIS) are comprehensive software applications designed to manage human resources data and processes. They automate and streamline various HR functions, including applicant tracking, performance management, and compensation. An HRIS provides a centralized database to store and manage employee information, which is crucial when dealing with a large volume of applications.

The Challenge of Applications Overload

During a hiring process, it's not uncommon to receive an overwhelming number of applications. Handling these applications efficiently is key to ensuring that the best candidates are identified and selected. As an HR specialist, you might find that the number of applicants exceeds your current capacity to review and evaluate them all.

Utilizing Data Management Techniques with HRIS

To tackle the challenge of applications overload, HRIS can be leveraged to implement effective data management techniques. Here are the steps you can take:

Unposting the Job Temporarily

One strategy is to unpost the job listing temporarily. This allows you to prioritize and process the applications you have received. When you unpost the job, you pause the application flow, giving you time to evaluate the existing applications without the pressure of constantly receiving new ones.

Batch Reviewing Applications

Another useful technique is to review applications in batches. Start by evaluating the first 15 applications for the role. This helps you get a sense of the general quality of candidates and identify any red flags or common themes. If none of these initial applicants are a match, proceed to the next batch of 15 applications. Continue this process chronologically, reviewing 15 applications at a time, until you find a candidate who meets the job requirements.

Enhanced Candidate Sourcing and Analysis with HRIS

An HRIS offers advanced features that facilitate candidate sourcing and analysis. Here are some of the benefits:

Automated Screening Tools

HRIS typically includes automated screening tools that can pre-screen candidates based on predefined criteria. These tools can filter out unsuitable applicants early in the process, saving time and ensuring that only qualified candidates proceed to the next stages.

Intelligent Document Management

With an HRIS, you can efficiently manage and store application documents. The system provides features such as document repositories, version control, and easy access to historical records. This ensures that all relevant information is easily accessible when needed.

Data Analytics for Decision Making

HRIS systems offer data analytics capabilities that enable you to make informed hiring decisions. By analyzing data such as application metrics, interview scores, and candidate background checks, you can identify patterns and trends that help you make better hiring choices.

Conclusion

Dealing with a high volume of applications can be a daunting task, but with the right tools and strategies, it becomes more manageable. An HR Information System (HRIS) is a valuable asset that can significantly improve your hiring process. By unposting the job temporarily, reviewing applications in batches, and leveraging the advanced features of an HRIS, you can streamline your recruitment efforts and increase your chances of finding the best candidates.

Remember, the key is to be strategic in your approach and use technology to your advantage. By implementing efficient data management techniques and utilizing the full capabilities of an HRIS, you can navigate the hiring process with confidence and accuracy.

Keywords: HR Information Systems, Applicant Management, Recruitment Process