How Teachers Send Recommendation Letters: Common Methods and Best Practices

Teachers play a crucial role in providing supportive and detailed recommendation letters for students. The process can vary depending on the recipient's requirements, the context, and the designated method. This guide explores the various ways teachers send their recommendation letters, providing valuable insight into the procedures and best practices to ensure a successful submission.

Common Methods of Sending Recommendation Letters

Direct Submission

Teachers may be asked to submit the recommendation letter directly to the institution or organization. This can be done in several ways:

Email: The teacher composes the letter and sends it as an attachment or in the body of the email. Mail: Some institutions require a physical copy, which the teacher will print, sign, and mail. Online Portals: Many colleges and universities use application systems like Common App or specific institutional portals where teachers can upload their letters directly. This method often requires a secure login provided by the applicant and adherence to specific guidelines for formatting and submission. Third-Party Services: Some schools use services like Naviance or Interfolio that facilitate the collection and submission of recommendation letters. Teachers can upload their letters to these platforms, which then send them to the appropriate locations. In-Person Delivery: For local opportunities, a teacher might hand-deliver a letter of recommendation directly to the student or organization.

Best Practices for Teachers

Request Early

It is essential for students to request letters of recommendation well in advance of deadlines. This provides teachers with sufficient time to write a comprehensive and genuine letter:

Provide Context: Students should supply teachers with relevant information such as the opportunity they are applying for, their resume, and any specific points they would like highlighted. Follow Up: A polite follow-up is appropriate to ensure the letter is submitted by the deadline. This helps maintain a positive relationship with the teacher and ensures the application process goes smoothly.

Example: Use of Common App

One popular method for students is using Common App, a comprehensive application system for college admissions. Here’s how it works:

You, as the applicant, supply necessary information, including the teacher’s name and school email address, when you are filling out the form. Common App then provides an email link where teachers can submit the letter of recommendation. The application platform securely handles the submission process, ensuring the recommendation letters are correctly distributed to the universities and colleges of the student’s choosing.

Conclusion

The method of sending recommendation letters can vary, but clear communication between the student and teacher is key to ensuring a smooth process. By following these best practices and understanding the different methods available, teachers and students can work together to effectively navigate the application process.