Effective Follow-Up Etiquette After a Job Interview: Tips and Etiquette

After a job interview, you must prioritize effective follow-up to maintain a positive impression. This article delves into the best practices for expressing your interest and keeping the lines of communication open. From traditional methods like sending a thank you letter to modern techniques such as sending a video thank you, we cover everything you need to know to maintain a professional edge.

1. Sending a Thank-You Letter or Card

One of the most effective ways to follow up after an interview is by sending a thank you letter. This gesture not only thanks the interviewer but also reiterates your qualifications and interest in the position.

What to Include in Your Thank You Letter:

Mention your interest in the position and highlight relevant qualifications. Refer to specific details from the interview to show attentiveness. Express enthusiasm for the opportunity to work with their company.

Additionally, sending a thank you card instead of an email shows extra effort. Cards are more personal and stand out in a digital world, making your application more memorable.

2. Sending a Video Thank-You Note

For those who want to take it a step further, consider sending a video thank you note. This approach can make your follow-up stand out even more. Grab the product or item discussed during the interview and film yourself confidently explaining how you would use it or why you are a good fit for the role.

How to Prepare for a Video Thank-You Note:

Choose a quiet and well-lit area to film. Use high-quality equipment to ensure clarity. Plan your message beforehand to sound professional but genuine.

This creative and personalized approach can make a strong impression and differentiate you from other applicants.

3. Choosing the Right Method of Follow-Up

Depending on how you were interviewed, the best method of follow-up may change. Here are some guidelines to follow:

Online Interviews:

If your interview was conducted online, send an email to the recruiter or HR team handling the meeting arrangements with the hiring manager and other teams. This ensures that your message reaches the appropriate personnel.

Offline Interviews:

If you were interviewed in person, and communication was handled over the phone, a phone call may be more appropriate. However, if email was the main form of communication, stick to sending an email.

4. Timing Is Everything

The timing of your follow-up is crucial. Be patient and do not rush into contacting the interviewer. It is generally advisable to wait at least 2 to 3 days before reaching out. This period allows the interviewer time to process the interview and make a decision. Rushing could be interpreted as desperation, which may negatively affect your chances of getting the job.

Best Practices for Timing:

Avoid calling or emailing the same day as the interview. Wait at least 2 to 3 days but no more than a week before following up. If there is a specific deadline set by the employer, follow up accordingly, but do not go over the limit.

Remember, showing patience and not appearing desperate is key to maintaining a professional and positive image.

5. Staying Professional and Positive

No matter the form of your follow-up, it is essential to maintain a professional and positive attitude. Express your continued interest in the position and reiterate your qualifications. Thank the interviewer for their time and consideration, and express your willingness to discuss next steps should you be selected for the role.

Following these guidelines will help you make a strong impression and increase your chances of being offered the position.