Appropriate Email Closures When Applying for Jobs: Best Practices and Key Considerations

When applying for jobs, one of the most crucial elements of your application is the email that introduces you to the employer. Your choice of salutation, body content, and closing can significantly impact the perception of your professionalism and earnestness. Among the most debated topics is the appropriateness of concluding an email with 'I look forward to hearing from you.' This article aims to provide clarity on this topic by discussing various viewpoints and offering constructive advice.

Introduction

Applying for jobs via email requires a carefully crafted message that not only communicates your qualifications but also demonstrates your professionalism. One of the most common ways to conclude such emails is with the phrase 'I look forward to hearing from you.' This article explores the advantages and potential drawbacks of using this closing, as well as alternatives that might convey your attitude and availability more effectively.

Viewpoints on Using 'I Look Forward to Hearing From You'

The phrase 'I look forward to hearing from you' can be a powerful and polite way to end an application email. It sets a positive expectation for communication and shows your enthusiasm for a potential opportunity. On the one hand, some argue that this closing is appropriate and beneficial because it: Indicates your polite and professional intention to hear back from the employer. Does not burden the employer with any unnecessary assumptions about your qualifications. Sets a tone of mutual respect and anticipation.

However, others believe that this closing can come across as presumptuous or even arrogant. They argue that it might make the email sound as if you are assuming the employer will be impressed by your letter or resume. This can sometimes give the impression that you are overconfident or that you are taking the initiative without asking for permission to do so.

Alternative Phrasing for Elegance and Clarity

To avoid the potential pitfalls while still maintaining a positive and engaging tone, consider the following alternatives for your closing:

1. 'I Would Like to Discuss This Opportunity Further If Interested'

This phrase is clear and concise, indicating that you are open to discussion if the employer is interested. It avoids making assumptions and shows respect for the employer's perspective. For example:

"I would like to discuss this opportunity further if you feel that my qualifications align well with your goals and vision for the role."

This closing conveys your availability while showing that the conversation is conditional. It also acknowledges the employer's priorities and vision for the role, which can be particularly effective in professional settings.

2. 'I Look Forward to Your Response'

For business letters, this alternative is often more appropriate and professional. It maintains a tone of anticipation while clearly indicating your intention to hear back:

"I look forward to your response regarding my application."

This phrase is simple, direct, and free of any assumptions or presumptuous language.

3. 'Thank You for Your Time and Consideration'

Another effective way to close your email is by using a more formal and appreciative tone. This closing shows gratitude and respect:

"Thank you for your time and consideration. I look forward to hearing from you."

This phrase is polite and professional, ending the email on a positive note while still maintaining a sense of anticipation for a response.

Conclusion

Concluding an email with 'I look forward to hearing from you' can be an appropriate choice, especially when done with clarity and respect. However, it is essential to consider the tone and potential perceptions of your audience. By choosing instead 'I would like to discuss this opportunity further if interested,' 'I look forward to your response,' or 'Thank you for your time and consideration,' you can ensure that your email is both professional and open to further discussion.

Remember, the goal of your closing is to encourage a response while maintaining a positive and professional tone. By considering the right words, you can enhance your application and increase your chances of securing an interview or further communication from the employer.